Team & Documents

Assign crew members to events

Assign specific team members to individual events so crew only see their own schedule, and filter events by crew member.

1. 1Open an event from Dashboard → Events.
2. 2Scroll to the Crew section on the event edit page.
3. 3Click "Assign Crew" and select one or more team members from your roster.
4. 4Save the event — assigned crew names appear on the events list row.
5. 5On the Events list page, use the "Filter by crew" dropdown to view only events assigned to a specific person.
6. 6Crew members log in and see only the events they've been assigned to.
7. 7Open the Crew section of a show day to see what each person is owed: hours (the day's times plus any setup or breakdown hours) × their rate, any flat amount, and their share of the commission pool.
8. 8The commission pool is that day's Crew commission % of the day's Income, shared by hours among everyone on commission. Use "Apply to every day of this event" to set it for the whole run.
9. 9A show saved as one entry covering several days (an end date after the start date) pays hours and flat amounts for each of those days: a $100 flat amount over a 3-day entry is $300. The commission pool stays one pool, from that entry's Income.
10. 10Tick Paid when you pay someone. The amount is then locked, and the line shows as paid in Expenses and in Reports → Crew. Unpaid lines show as outstanding but still count against the show's profit.

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